Our Current Approach to Board Game Reviewers and Content Creators (2023)

Sending games to reviewers and content creators continues to be a key part of the Stonemaier Games marketing plan. It’s far from the only part, but it remains an important and significant marketing expense. I estimate that we sent at least 600 free units of Stonemaier products for review in 2022.

Since my original post on this topic three and a half years ago, last January’s update, last January’s update, and the previous January’s update (plus this older–but still important–post), I’ve refined my methods for selecting reviewers, so today I thought I would share my current process in case it’s helpful for fellow publishers and content creators.

2023 Updates and Ponderings

We continually offer review copies to the broad range of creators who sign up on the form at the end of this post. However, simply being on social media does not make someone a content creator or a reviewer. I have the greatest appreciation for people who are consistently willing to spend time and effort to learn/play our games and publicly share their unbiased opinions in great detail.

Whenever I let our list of 300+ reviewers know that we have review copies available, I now preface the email with the following guidelines:

1. You do not already have a review copy or have an incoming review copy from Stonemaier Games for which you haven’t posted substantial content.
2. You are available to feature the product you select in the next few months.
3. You don’t already have easy access to the product.
4. If you choose an expansion to review, you already own (or have access to) the core game.

Content creators had a lot of games to choose from in 2022, and I’m grateful for those who featured Stonemaier products. I hope they continue to seek joy in games (opposed to it feeling like a task or chore)–this is all about having fun and adding value to your audience, not amassing views or likes through any means necessary. I also look forward to new voices and perspectives among content creators in 2023.

Overall Procedures

We contact reviewers when we have review copies available. This is much more efficient than fielding individual solicitations from 300+ reviewers every few months. If you’re a reviewer on our list, please don’t solicit us, as we’ll always let you know if there’s a review copy available for you, and those whom we contact can self-select as to whether the timing works for them. If you want to review a Stonemaier Games product and you fit the guidelines detailed in this post, just read the following and sign up on the form found below; once you’re on the list, we’ll contact you when we have products available for review.

Here’s how we handle the various stages of review copies:

1. Advance Review Copies: I typically receive 10-12 copies of new products via airmail from my manufacturer, Panda, a few months before we open preorders. I select reviewers for each of them–reviewers who are willing to share their perspectives on the game within a specific period of time, as I want our potential preorder customers to be equipped with an array of unrushed, unbiased opinions. These reviewers have the opportunity to tell me before we ship anything to them if they’re not available to review the product in a timely manner–I always appreciate when they’re transparent about that, as it means they’re not taking away a limited review copy that could go to someone else (and I say that I’m happy to send them a review copy later instead). While I sometimes choose a few well-established reviewers for advance review copies, I try to focus on growing and underrepresented content creators. I provide a date for those reviewers when they can start sharing their primary content about the product (sometimes called an “embargo date”); the reason is that we do not want to rush reviewers–we want them to have ample time to play the game, evaluate it, and compose their thoughts so their reviews can best serve their audience. Without a such a date, reviewers can feel pressure to race to be the first to release their review.
2. First-Run Review Copies: When our fulfillment centers receive the full ocean-freight shipments, I email the list of 300+ reviewers and content creators who have entered their information on this form (and who have followed the various guidelines noted in this post and summarized whenever I contact them directly) and I ask if they’re interested in reviewing this product. I then randomly select a pre-determined number of reviewers (typically 24-48 people) from this self-selected list to receive review copies. To avoid covering expensive import fees, we may slightly adjust the list if more than a few are outside of the regions of easy fulfillment, but with our 4 fulfillment centers around the world, that doesn’t come up often. All randomly selected reviewers hear from me soon afterwards (before the preorder date); in this way, all reviewers who weren’t selected also know that they won’t be receiving a first-run review copy from us (but they might get one in the future). That way they’re not left waiting, unsure if they’re getting a review copy, and can choose to preorder the product if they really want it just for fun.
3. Reprints: I don’t want all of the buzz and visibility of our products to only happen at the beginning of their lifespans, so I regularly offer review copies of reprints. For reprints, around once a month I send an email to all reviewers on our list who have either reviewed our games in the past or don’t currently have review copies of our games, and I offer those reviewers a promo code for a 100% discount on either a specific product or pretty much any in-stock product on our webstore (letting the review place the “order” is more efficient for us and ensures that it goes to the reviewer’s current preferred address). We’re more likely to frequently offer a reviewer free copies if they have a decent reach (i.e., more than just a few hundred subscribers) and if they don’t just post to Instagram (more on that later). If a reviewer wants one of our products and is available to talk about it on their blog/channel/podcast, that’s great; if not, they will hear from me with other opportunities in the future.
4. Newly Discovered Reviewers: Like any gamer, I discover new-to-me reviewers all the time, and if I really like their content or just want to make sure they’re better represented in the hobby (like our BIPOC efforts), I may contact them directly to introduce myself and see if there are any Stonemaier products they’d like to review. In those cases, I typically create the “order” myself.
5. Damaged Games: Sometimes our customers report that they receive a damaged copy of one of our games (purchased from our webstore). In those cases, I often send them a mailing label to send the ding-and-dent game to a reviewer, and we send the customer a new game. Reviewers don’t need a perfect box, just a playable game.

A few other quick notes about our methods:

• Disclosure and Transparency: If a reviewer selects a free product from Stonemaier Games to feature, we ask that they disclose that information with full transparency in all related content. On some platforms, the only way to do this is to tag the post as a “paid promotion,” which, while not entirely accurate (we’re providing a game, not financial compensation), is necessary until those platforms offer more accurate tags about material connections between reviewers and tabletop game publishers.
• We Ship to Reviewers the Same Way We Ship to Customers (from within their region): We ship from fulfillment centers in the US, Canada, Europe, and Australia. However, if a reviewer is ever charged customs/fees by their courier, we ask that they accept the package and then contact us so we can refund those charges.
• We Don’t Charge Reviewers for Our Review Products, Nor Do We Pay Reviewers: Creating substantial content takes time, effort, energy, and passion. To enable content creators to feature our products, the very least we can offer is a free copy of the product. Paying reviewers is a complicated subject, and while we don’t do that, I discuss it in this article.
• I Don’t Read/Watch/Listen to Reviews of Stonemaier Products: I want all reviewers to know they can say anything they want about our products without feeling like I’m looking over their shoulder (especially since I regularly chat with reviewers in the gaming community about non-Stonemaier games on Instagram, BGG, my YouTube channel, etc). The more impartial reviewers are–and the more impartial Stonemaier is–the better customers can be served by a diverse array of opinions. I highly value constructive criticism, of which I get plenty from playtesters and gamers. But for reviewers, I want to remain entirely unbiased and impartial to their tastes so consumers can get honest opinions from a wide variety of reviewers. I’m human, and I know that if I would hear a reviewer blasting one of our games, as much as I respect their openness, it impacts my willingness to send them review copies in the future. So rather than risking that impartiality, I simply don’t read, watch, or listen to reviews of our products. I do, however, ask advance-copy reviewers to (optionally) send us a one-sentence quote from their review that features a key takeaway for us to use when linking to the review. I also offer reviewers an open door to talk to me about our games in case there’s something specific they’d like me to learn from their experience. The only thing I track is whether the reviewers who receive products from us eventually email me to say that they posted substantial content about that product (it’s those reviewers who stay on the list for future review copies). I also add a link for their review to our website at that point.
• I Consume a LOT of Review Content (Just Not for Our Games): At this point, I think I subscribe to at least 600 different game-related blogs, podcasts, and YouTube channels. I love hearing other people talk about games, whether they’re individuals or multiple hosts who get along well with each other.
• A Distaste for Consistent Negativity and References to “Hype”: I truly want reviewers to offer their honest feedback about games (whether their our games or games from other publishers). However, if a reviewer is consistently negative–for example, lists about games they hate or games that disappointed them–or is focused on “the hype,” as in “Does it live up to the hype?” (see this video and this video), I steer away from that content as a viewer (and such reviewers thus drop off my radar as a publisher too). To be clear, I have no problem with negative reviews of a game that a reviewer didn’t enjoy. But if you’re going to spend time making a top 5 or top 10 list, I simply can’t relate to someone who spends that time focusing on games they strongly dislike rather than games they enjoy.
• Brand-New Reviewers: If you’re excited to start reviewing tabletop games or you’ve only been posting for a few weeks, I highly recommend that you build up a solid base of content and an engaged audience using the games you already have access to before you request that any publisher send free games to you (as a rule of thumb, if you haven’t already created content for many games in your collection, it’s too soon to ask for free products). A mutually respectful and beneficial relationship between a reviewer and a publisher goes both ways. There’s more on this topic here.
• Permanent discoverability: Reviewers spend invaluable time and effort to play, photograph/film, and compose their thoughts–I believe that their content is worth finding months and years after the original post. So I greatly prefer when a creator’s content is permanently discoverable. Specifically, if you post reviews on Instagram, (a) build up an audience of at least 5000 engaged followers before requesting a free game AND (b) post your reviews somewhere that a search engine can find them long after the day when you first post (like a blog or BoardGameGeek). Conversely, if you post to a blog, podcast, or YouTube channel, a quick post on Instagram tagging @jameystegmaier makes it very easy for me to share the news (though I don’t see every post and thus can’t promise I’ll share ever post–I try my best!). Sidenote about Instagram: A personal pet peeve of mine is when I open an Instagram story and am blasted with music. I don’t want to blast anyone else with music, so it’s very rare that I share posts that have audio.
• Featured content: If you accept a free review copy, we’re looking for substantial featured content. That is, we’re looking for more than a quick tweet or Instagram post (a series of such posts is more in line with the idea of “featuring” content). Featured content consists of more than a brief discussion among a number of other games and more than just a 1-2 minute standalone video.
• I Say Yes to Every Interview: No matter the size of your channel, podcast, or blog, if you want to chat with me to post a public interview on your platform, I’m happy to join you (and I think you’d be surprised by how many designers, publishers, and artists will do the same). There are a few small caveats to this–for example, you need to have some body of work posted publicly for me to first take a look at–but odds are very high I’ll agree to join you. Read more about this here.
• I’m a Content Creator Too: I have a YouTube channel where I talk about games (mostly games by other designers/publishers). But I’m not a reviewer. Instead, I primarily focus on mechanisms: When I play a new-to-me game or expansion, I select my favorite mechanism and create a video about it. I also post weekly long-form videos (e.g., top 10s) that usually highlight a specific mechanism. I mention this at least partially because my channel isn’t fancy and because I found a format that works me (and for my viewers). I record every video in a single take using a basic camera and a decent mic; most are completely unedited. 99% of the games I discuss are purchases or games that friends share with me. I’ve turned off every YouTube ad option I’ve found in settings–I don’t earn a dime from the channel. There are many ways to approach content creation–your style and methods don’t need to copy what [insert your favorite famous reviewer] does.

We understand that some reviewers receive hundreds of games, and it’s their choice to accept (or not accept) a free review copy from us given these stipulations.

Overall, I’m really grateful for the wide variety of content creators who take the time to share their perspectives with the gaming community. If you’re curious about my favorite content creators, I’ve most likely featured them on one of our annual charity auctions (like these creators in 2022, 2021 2020, 2019, 2018, 2017, 2016, 2015, 2014, and 2013). There are also members of the media who cover gaming news, which I also appreciate.

Below is a list of all reviewers who have given me permission on the form to share their information with you. Over 25% of this list is comprised of women and BIPOC content creators–I’d love to further improve the diversity of this list! All you need to do after reading the above article is fill out the form, then when you accept a free product, please feature content for that product and send me a link.

This list doesn’t auto-update–it’s something I manually update once a year using our private list. In case scrolling within the list below is annoying, a full-page version is here. If you’ve already signed up but you don’t see yourself on the list below, it’s almost certainly because you didn’t follow some of the guidelines noted above or if you didn’t answer “yes” to the question on the form asking if I can share links and general information about your platform on articles like this.

If you’re a publisher, what’s your approach to reviewers and other content creators? If you’re a gamer, how do reviewers impact your decision to buy games, expansions, and other products?

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